Minutes 20th July 2017

Minutes of the Parish Council Meeting
held on Thursday 20th July 2017
in The New Bridge Community Centre, Bridge Sollars

PRESENT: Councillor John Macklin (Chairman), Councillor Sue Hubbard (Vice-chairman) Councillor Neil Newton; Cllr. Serena Crump:  Cllr Rosemary Morgan; Cllr. Muriel Holmes; Cllr C Draper; Cllr S Keefe; Cllr. Sharon Knights; Cllr Lesley Handscomb.

PRESENT: Mrs Lesley Hay (Parish Clerk) Ward Cllr Steve Williams.  3 members of the public

  1. Received apologies for absence from Cllr Penny Redshaw.
  2. To receive declarations of interest or written requests for dispensations – Cllr. Lesley Handscomb declared a non-pecuniary interest if item 7.2
  3. It was proposed and unanimously agreed that the minutes of the Annual Parish Council Meeting held on 11th May 2017 be adopted as a true record. The minutes were signed by the Chairman.
  4. Ward Councillor Steve Williams reported Eaton Bishop had a 59.3% turn out for the referendum re their Neighbourhood Plan and a 93% to adopt the plan.Ward Cllr Williams reported that all Councillors from Madley had resigned together with the Clerk.   Local Councillor vacancies were being advertised and an election is planned for 7th September.Ward Councillor Williams explained that the new Police Commissioner had drawn up a business plan to merge the Police Forces of Hereford; Worcester and Shropshire with their supporting Fire Services.  Funding would be as one lump sum and headed by John Campion the Police Commissioner.This is a totally new venture supported/endorsed by the Home Office when the new post of Crime Commissioner was established last year.Ward Cllr Williams has to report/vote on this proposal and asked Councillors to think about the implications of this merger and to give him feedback at the next meeting.Ward Cllr Williams reported communication with Vodafone regarding two trees on Mansell Gamage hill obstructing mobile signals – to be informed to contact Garnons Estate Office.
  5. Chairman’s report:
    (5.1) Discussion – Chairman reported no further news regarding the renewal of the community centre lease.The chairman reported that he had received a letter with regard to the safety of the junction between Credenhill and Bishpstone.  It was acknowledged that this had been discussed in the past – and it was agreed to ask the Locality Steward to meet with the chairman for site visit and discuss the possibility of erecting a SLOW sign.  However, as this may take some time, it was agreed to ask the lengthsman to meet with the Chairman with regard to erecting a metal polished mirror.Clerk to liaise with Locality Steward and Lengthsman.(5.2) Open Session  – It was agreed to bring item 11.1 forward into the Open Session.
    11.1  Neighbourhood Plan Update
    Councillor Hubbard reported on the current state of the Plan: the draft has been re-written to incorporate changes resulting from Regulation 14 Consultation and has been circulated to councillors for comment; the Basic Conditions Statement is partly written; and the Consultation Statement is being completed and accompanying evidence tabulated.Stephen Price, owner of Bishon Farm, the site of proposed housing development included in our NDP had asked to speak at the meeting to show two possible options for the development. This had been agreed as it could materially affect the version of the Plan submitted under Regulation 16. Option 1 for housing near Bishon Farm house would require a small adjustment to the new settlement boundary and is on the same site as that proposed in our NDP. Option 2, by Pleck Cottage, lies completely outside the settlement boundary and is similar to a proposal discussed by councillors at their meeting on March 10th 2015.Two members of the public spoke to express concerns that Option 2 would increase the flooding they already experience at their properties due to run-off from the site. The Parish Council acknowledged receipt of correspondence also outlining concerns regarding the real possibility of an increase in flooding.

    In discussion councillors agreed – with a possible small adjustment – for Option 1 but felt strongly that Option 2 is undesirable as it lies wholly outside the new settlement boundary agreed after detailed consultation with residents and is likely to increase the flood-risk for neighbouring properties.

    (5.3) With no further items for discussion – the Chairman closed open session. The three members of the public left the meeting.

  6. To receive a report from the local Police Officer/Newsletter – no representative present.
  7. Finance: up-to-dated accounts sheet had been circulated.(7.1) To approve payment of invoices – Schedule of Payments had been circulated. All outstanding invoices were discussed and it was unanimously agreed that these should be paid.(7.2) To consider NDP consultation fee for £100 – it was unanimously agreed to pay this invoice.  Grateful thanks were extended to the Consultant for his help and advice with the plan.
  8. Cllr Sarah Keefe explained that the Website is now up and running. There was discussion on articles that maybe displayed on the site and it was agreed that all articles would be judged on suitability and, if necessary, be referred to the Chairman/Vice Chairman for their opinion before insertion.(8.1) Cllr Keefe distributed a paper copy of an information flyer to be delivered to all households – this explained the introduction of a new website and invited residents to access the site for information re planning; Parish Council agenda and minutes; What’s On in the villages etc.  Councillors were asked to report back within a week if they had any comments/feedback – once these have been discussed with the Chairman – the flyer would be taken to the printers and distributed.
  9. Highways report and Environmental Matters/Lengthsman
    (9.1) Report from Locality Steward
    The Locality Steward, Linzy Outtrim confirmed that from Monday next 24th July – the new senior locality steward Paul Norris would take over as Locality Steward for this area.  Paul is new to Highways, having been a police officer for some years, and so will require a period of training. In the meantime, if there any issues or concerns, please continue to contact Linzy and she will distribute Paul’s contact details once they are confirmed.(9.2) Discussion on lengthsman and P3 July/August worksheet – agreed as follows:
    Credenill/Bishpstone junction – suggestion is for a Mirror (polished metal to avoid vandalism) to be purchased and erected.
    Kenchester layby – blue sign obstructed by overgrowth and graffiti.
    Bridge Sollars bridge – BS2 – cut back the Himalayan Balsam
    K1 – over grown nettles cut back please
    BY29 footpath to be strimmed(9.3) The clerk confirmed 1st quarter claim for lengthsman and P3 scheme had been submitted and £310 reimbursed.
  10.  Code of Conduct HALC
    The Clerk confirmed that HALC is advising its members not to adopt the revised Code of Conduct drawn up by Herefordshire Council for its own Ward Councillors.  There is no requirement for any change at the present time and they recommend that Parish Councils await the outcome of a national review of the Code expected in early 2018.
  11. Planning matters
    (11.1) Neighbourhood Development Plan update – discussed in Open Session
    (11.2) The Clovers outline –planning permission had been granted.
    (11.3) Site at Sugwas Pool – App.no: 172382 – after discussion it was agreed there were  no objections.
  12. Items for discussion at the next meeting – Ward Cllr Williams – Police and Fire Forces merger.
  13. Date of next meeting – Thursday 14th September 2017

Chairman closed the meeting at 8.45 p.m.

Signed: ……………………………………………….

Date:  ………………………………