Council Business

Annual Parish Meeting
Wednesday 5th May 2021 at 7.00pm.

Due to present Government restrictions this meeting will be
a ‘virtual ‘meeting held via Zoom. Complete this form to request an invite.


Welcome to those present.
(1) Approval of minutes from 9th May 2019
Please note: There was no Annual Parish Meeting in 2020 due to the Covid19 restrictions.

(2) Chairman’s Annual Report.

Signed: John Macklin Chairman

Date: 29th April 2021

Annual Parish Council Meeting
Wednesday 5th May 2021
following the Annual Parish Meeting

Due to present Government restrictions this meeting will be
a ‘virtual ‘meeting held via Zoom. Complete this form to request an invite.


1. To: Elect a Chairman/Sign Declaration of Office

2. To: Elect a Vice Chairman

3. To Receive Apologies for Absence
3.1 Confirm resignation of Cllr Neil Newton.

4. All councillors to confirm Declarations of Interest and Applications for Dispensation

5. To: Elect other Officers:
5.1 Confirm Responsible Finance Officer
5.2 Footpath Officers
5.3 Planning Officers

6. To Receive Reports:
6.1 Ward Councillor report
6.2 Policing Matters – Local Police Officer/Community Support Officer

7. Open session – Matters raised by local residents.
7.1 Close open session

8. To Approve Minutes of Meeting held on Thursday 11th March 2021
Matters arising and update:

9. Finance Matters:
9.1 Bank Balances – circulated
9.2 To approve the Annual Governance Statement 2020/2021
9.3 To Approve the Annual Accounts for 2020/2020
9.5 Chairman to sign Certificate of Exemption
9.6 To Appoint an Internal Auditor
9.7 To Consider and Approve payment of outstanding invoices:
9.7.1 Schedule of Payments circulated:
9.7.2 Insurance Renewal 2021/2022 (if quote available)
9.7.3 Donation to Internal Auditor

10. To Consider adopting the Standing Orders; Financial Regulations; Financial Risk Assessment; Safeguarding Statement and to consider adoption of revised Code of Conduct (if available) will be circulated.

11. Planning updates since last meeting:
11.1 APPLICATION NO & SITE ADDRESS: Planning Consultation – 210959 Safari Tent; Grass field South of Knapp Farm Bridge Sollars.

12. Lengthsman / Locality Steward
12.1 Confirm D C Gardening contract 2021-2022
12.2 Lengthsman work sheet for May/June
12.3 Confirm Lengthsman Balfour Beatty Contract 2021/2022 – submitted
12.4 Footpath Officers’ Reports
12.5 Litter pick
12.6 Byford Common sign/Dog Fouling signs

13. Brief update on ‘Making space for Nature in our parish’

14. Items for the Next Agenda ([no discussion):

15. To Confirm the Date of the Next Parish Council Meeting as Thursday 8th June 2021. Venue to be confirmed nearer to the date of meeting.

Signed: …………Lesley Hay …………

Parish Clerk

Date: 29th April 2021