Council Business

Annual Parish Meeting
Thursday 9th May 2019
New Bridge Community Centre, Bridge Sollars
To commence at 7.00pm.


Welcome to those present.

(1) Approval of minutes from 10th May 2018

(2) Chairman’s Annual Report.

(3) Chairman to introduce – Rural and Business Crime Officer – Paul Crumpton of West Mercia Police who will give a Crime Prevention Presentation on how you can stay safe at home, work and online

(4) Ice Age Ponds Project – David Hutton

Signed:  John Macklin, Chairman

3rd May 2019


Annual Parish Council Meeting
Thursday 9th May 2019
New Bridge Community Centre, Bridge Sollars
To commence after Annual Parish Meeting


1. To: Elect a Chairman/Sign Declaration of Office

2. To: Elect a Vice Chairman

3. To Receive Apologies for Absence

4. All councillors to confirm Declarations of Interest and Applications for Dispensation

5. To: Elect other Officers:
5.1 Confirm Responsible Finance Officer
5.2 Footpath Officers
5.3 Planning Officers

6. To Receive Reports:
6.1 Ward Councillor report
6.2 Policing Matters – Local Police Officer/Community Support Officer

7. Open session – Matters raised by local residents.
7.1 Close open session

8. To Approve Minutes of Meeting held on Thursday 14th March 2019
Matters arising and update: Update

9. Finance Matters:
9.1 Bank Balances – circulated
9.2 To approve the Annual Governance Statement 2018/2019
9.3 To Approve the Annual Accounts for 2018/2019 Chairman to sign Certificate of Exemption
9.4 To Appoint an Internal Auditor
9.5 To Consider and Approve payment of outstanding invoices:
9.5.1 Schedule of Payments circulated:
9.5.2 Insurance Renewal 2019/2020 (if quote available)
9.5.3 Donation to Internal Auditor
9.6 Confirm submission and reimbursement of VAT claim

10. To Consider adopting the Standing Orders; Financial Regulations; Financial Risk Assessment; Safeguarding Statement and to consider adoption of revised Code of Conduct as circulated.

11. Planning updates since last meeting:
11.1 Update on Neighbourhood Plan – Referendum Notice
11.2 APPLICATION NO & SITE ADDRESS: Planning Consultation – 191329 – Plot 1 Fishing Hut At Knapp Farm, C1098 From C1097 To Lulham Cottage, Bridge Sollars, HR4 7JW
DESCRIPTION: Replacement of approved fishing hut with new fishing hut for glamping or holiday letting purposes. Retrospective.

12. Lengthsman / Locality Steward
12.1 Confirm D C Gardening contract 2019-2020
12.2 Lengthsman work sheet for May/June
12.3 Sign Lengthsman Balfour Beatty Contract 2019/2020
12.4 Confirm P3 and Lengthsman Maintenance Plan completed for 2019-20

13. Items for the Next Agenda ([no discussion):

14. To Confirm the Date of the Next Parish Council Meeting as Thursday 11th July 2019 – David Hutton to give presentation.

Signed:  Lesley Hay, Parish Clerk

Date: 3rd May 2019